Criteria for Elaboration
GENERAL CRITERIA FOR PREPARATION AND EVALUATION OF SCIENTIFIC PAPERS
The text is divided in two parts: Format and Content.
FORMAT
Size and Layout
The complete paper must not exceed 25 pages of A4 (21cm x 29.7cm) size paper, written in size 12 Times New Roman type, double spacing between the lines. If the reviser deems pertaining, he/she may suggest the author to suppress graphs and tables or even to condense the text.
Title and authors
A good title enables the readers to identify the topic and helps the documentation center classify and catalogue the material. The title must be limited to a maximum of ten words, and its content should describe in a concise and clear way the topic discussed by the paper.
Please, avoid titles which are too general, acronyms and abbreviations.
Only those who actually participated in the study must be declared authors. Other means of mentioning may be used at the end of the paper. A paper with more than 7 authors will only be accepted if the topic is multidisciplinary in nature or involving basic sciences.
Those responsible for the paper should state the professional position of each one of the authors who participated in the study. Those who perform the following tasks can and should be considered authors:
1. Conceive and plan the project, as well as those who analyze and interpret the data,
2. Organize the text or critically review the manuscript’s content,
3. Provide support and final approval of the paper to be submitted.
All three criteria must be met for the individual to be considered an author or coauthor.
The criteria which do not qualify the individual as author are the following:
1. Provide funds or supports the study,
2. Collect data for the study,
3. Provide general supervision to a study group,
4. Be the head of the service or Head of the Department.
If the individual does not fit the description for author, but is nevertheless relevant for the paper, he/she may be acknowledged at the end of the paper.
Summary and Keywords
Each paper MUST be have a summary (abstract) in Portuguese and another one in English with approximately 200 words, with its topics duly highlighted (structured), and the following must be clearly indicated:
1) the theoretical assumptions and justifications for the study (introduction);
2) the study goals (objective);
3) basic method utilized (materials and methods);
4) scientific design utilized (case study, series study, retrospective study, prospective study, clinical and experimental study);
5) main results and their statistical interpretation (results) and
6) conclusions reached (conclusion).
The abstract should not have any information that is not in the text. It must be written in an unbiased way and it MUST NOT contain abbreviations or bibliographic references. The abstract must be able to help the reader decide whether or not the entire paper is worth reading. It will be, together with the title, the only part of the study that will be available in most libraries and cataloguing and indexation agencies, therefore, it represents the very business card of the study published. The abstract structure of a review paper must be: Introduction / Objective / Methodology / Conclusions.
After the abstract and for indexing purposes, the keywords must be listed, and they should be based on the DeCS (Health Sciences Keywords) and MeSH (Medical Subject Headings), which can be accessed at the BIREME (Regional Medical Library) website: www.bireme.org or at the BJORL website, during the step 4 of the paper submission process, where the authors can search for DeCS and MeSH).Paper body
Papers describing investigations or studies must be in the so called IMRDC format: Introduction, Materials and Methods, Results, Discussion and Conclusions.
It is in the Introduction that we establish the objective and the reasons for doing the study. In it we must have the reasons and the very pertinence for the study, its importance and scope, gaps, controversies, theoretical incoherencies and assumptions or personal experiences which led the author to investigate the topic. The goal (s) must be discussed in the last paragraph of the introduction.
In the Materials and Methods one expects to find a description of the sample studied and enough details concerning the investigation instrument.
In studies involving human beings or animals, the authors must inform the approval protocol number from the Ethics Committee of the institution where the study was carried out.
The sample must be well defined and the inclusion and exclusion criteria must be clearly informed, as well as the selection criteria and group allocation (pairing, random, sequencing, stratification, etc.).
The method must be coherent vis-Ó-vis the issue presented, and the study design must be explained (cohort, case-control, experimental, contemporary, historic, patient chart studies, etc.)
All use of another’s classification or method must have a correspondence in the pertaining literature.
Results must be presented in a clear and summarized way. Everything discussed in this item must have come from the method. We encourage the use of graphs and tables, as well as descriptive and comparative statistical analyses.
In the Discussion, we expect the author to present his/her own experience with the subject, explore his/her theories and discuss the results associated with these assumptions. This is also the place to mention possible methodological difficulties.
Conclusions must be succinct and confined to the paper’s objective. It is paramount that the method and results achieved be enough to support the items listed in the conclusion.
CASE REPORTS must have an introduction with the pertaining review which justifies its importance, because of rarity or clinical impact. The case should be rich in visual details and final remarks, discussing the details which make this case eligible for publication. There is no need to send a summary for it.
1) Title - concise and descriptive, with a maximum of 100 characters. It must not include the words: case report and literature review.
2) Keywords - a maximum of 5 and in alphabetical order.
3) Case reports should have no more than five authors. If you wish to list more, you have to justify it.
4) The text’s body must be structured as: introduction, case presentation, discussion and final remarks.
5) the complete text, aside from the title and references must not have more than 600 words.
6) References - a maximum of 6.
7) We accept only one table or figure.
The LETTER TO THE EDITOR should be used by the readers to express their opinions on the topics and papers published in the journal. It is submitted via the Web, just like any other paper, and it must have the following structure:
1) As far as format is concerned, it must follow the same rules applied to Case Reports.
2) The letter will be sent to the paper’s author, who will have six weeks to answer it.
3) The answer must have the same format as Case Reports.
4) Both the letter and the answer will be published in the same journal issue, and there will be no more replies.
5) The letters will not be revised by the editorial board. Nevertheless, should they be too personal or aggressive, as judged by the Editor, they might not be published.
Bibliographic references
These are essential to identify the original sources of the concepts, methods and techniques mentioned in the text and which are part of previous techniques, investigations or studies; to corroborate the actions and opinions from the author; and to provide the reader with the reference information he/she needs in order to consult primary sources.
References must be pertinent and updated.
All references must be mentioned in the text with consecutive superscripted numbers , following the order in which they appear. At the end of the paper the citations will be part of the reference in the following way:
Papers from scientific journals
You need to provide the following information: author (s), paper title, abbreviated title of the journal where it was be published; year; volume (in Arabic numbers), issue number, first and last pages. All the information is given in the original language of the cited paper. The journals’ acronyms must be based on the "Uniform Requirements for Manuscripts Submitted to Biomedical Journals", available at http://www.icmje.org. Following, we show some examples which illustrate the Vancouver style for the creation and listing of bibliographic citations. We must stress that when the first and last pages of a citation are in the same tenths, hundredths, thousandths, etc. there is no need to write repeated numbers. For instance, a reference which starts on page 1320 and ends on page 1329, shall be listed as 1320-9.
a. From individual authors:
The surnames and initials of the first six authors and, when there are more than six, follow the expression "et al.". Examples:
Kerschner H, Pegues JAM. Productive aging: a quality of life agenda. J Am Diet Assoc. 1998; 98(12):1445-8.
Bin D, Zhilhui C, Quichang L, Ting W, Chengyin G, Xingzi W et al. Duracion de la immunidad lograda con la vacuna antisarampionosa con virus vivos: 15 a±os de observaci¾n em la provÝncia de Zhejiang, China. Bol Oficina Sanit Panam. 1992;112(5):381-94.
b. With many parts:z
Lessa A. I. Epidemiologia do infarto agudo do miocßrdio na cidade do Salvador: II, Fatores de risco, complicaþ§es e causas de morte. Arq Brßs Cardiol. 1985;44:225-60.
c. From a corporate author:
When there are numerous elements, list them from the larger to the smaller. In journals published by governmental or international agencies, you can assign the authorship to the organization responsible for the study, without mentioning the author.
Pan American Health Organization, Expanded Program on Immunization. Strategies for the certification of the eradication of wild poliovirus transmission in the Americas. Bull Pan Am Health Organ. 1993;27(3):287-95.
Organisation Mondiale de la SantÚ, Groupe de Travail. DÚficit en glucose-6-phosphatase dÚshydrogenase. Bull World Health Organ. 1990;68(1):13-24.
d. When there is no author:
Use only when there are details about what is written, so that readers can request and obtain it. It is important to mention the exact name of the collective agency responsible for the document, besides its complete title, city, year and number. If possible, please inform the document’s source.
Cancer in South Africa [editorial]. S Afr Med J. 1994;84:15.
e. Paper in a language other than Portuguese or English
Ryder TE, Haukeland EA, Solhaug JH. Bilateral infrapatellar seneruptur hostidligere frisk kvinne. Tidsskr Nor Laegeforen. 1996;116:41-2.
f. Volume with a suplement
Shen HM, Zhang QF. Risk assessment of nickel carcinogenicity and occupational lung cancer. Environ Health Perspect. 1994;102 Suppl 1:275-82.
g. Issue number with supplement
Payne DK, Sullivan MD, Massie MJ. Womens psychological reactions to breast cancer. Semin Oncol. 1996;23(1 Suppl 2):89-97.
h. Volume with a part
Ozben T, Nacitarhan S, Tuncer N. Plasma and urine sialic acid in non-insulin dependent diabetes mellitus. Ann Clin Biochem. 1995;32(Pt 3):303-6.
i. Number with part
Poole GH, Mills SM. One hundred consecutive cases of flap lacerations of the leg in ageing patients. N Z Med J. 1994;107(986 Pt 1):377-8.
j. Number without a volume
Turan I, Wredmark T, Fellander-Tsai L. Arthroscopic ankle arthrodesis in rheumatoid arthritis. Clin Orthop. 1995;(320):110-4.
k. Without number or volume
Browell DA, Lennard TW. Immunologic status of the cancer patient and the effects of blood transfusion on antitumor responses. Curr Opin Gen Surg. 1993:325-33.
l. Pagination in roman numbers
Fisher GA, Sikic BI. Drug resistance in clinical oncology and hematology. Introduction. Hematol Oncol Clin North Am. 1995 Apr;9(2):xi-xii.
m. Type of paper indicated if necessary
Enzensberger W, Fischer PA. Metronome in Parkinsons disease [carta]. Lancet 1996;347:1337. Clement J, De Bock R. Hematological complications of hantavirus nephropathy (HVN) [resumo]. Kidney Int. 1992;42:1285.
n. Paper with a retractation
Garey CE, Schwarzman AL, Rise ML, Seyfried TN. Ceruloplasmin gene defect associated with epilepsy in EL mice [retrataþÒo de Garey CE, Schwarzman AL, Rise ML, Seyfried TN. In: Nat Genet 1994;6:426-31]. Nat Genet. 1995;11:104.
o. Summarized paper
Liou GI, Wang M, Matragoon S. Precocious IRBP gene expression during mouse development [resumido em Invest Ophthalmol Vis Sci 1994;35:3127]. Invest Ophthalmol Vis Sci. 1994;35:1083-8.
p. Paper with an erratum published
Hamlin JA, Kahn AM. Herniography in symptomatic patients following inguinal hernia repair [erratum published can be seen in West J Med 1995;162:278]. West J Med. 1995;162:28-31.
Books or other monographies
a. Of personal authorship
Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany (NY): Delmar Publishers; 1996.
b. Editor(s), compiler (s)á author (s)
Norman IJ, Redfern SJ, editors. Mental health care for elderly people. New York: Churchill Livingstone; 1996.
c. Organization as author and publisher
Institute of Medicine (US). Looking at the future of the Medicaid program. Washington: The Institute; 1992.
d. Book chapter
Phillips SJ, Whisnant JP. Hypertension and stroke. Em: Laragh JH, Brenner BM, editores. Hypertension: pathophysiology, diagnosis, and management. 2nd ed. New York: Raven Press; 1995. p. 465-78.
e. Conference proceedings
Kimura J, Shibasaki H, editors. Recent advances in clinical neurophysiology. Proceedings of the 10th International Congress of EMG and Clinical Neurophysiology; 1995 Oct 15-19; Kyoto, Japan. Amsterdam: Elsevier; 1996.
when published in Portuguese:
Costa M, HemodiluiþÒo para surdez s·bita. Anais do 46th Congresso Brasileiro de Otorrinolaringologia; 2008 Out 23-25; Aracaju, Brasil. SÒo Paulo, Roca; 2009.
f. Published oral presentation
Bengtsson S, Solheim BG. Enforcement of data protection, privacy and security in medical informatics. In: Lun KC, Degoulet P, Piemme TE, Rienhoff O, editors. MEDINFO 92. Proceedings of the 7th World Congress on Medical Informatics; 1992 Sep 6-10; Geneva, Switzerland. Amsterdam: North-Holland; 1992. p. 1561-5.
g. Technical or scientific report
Done with financial support from Company XXX: Smith P, Golladay K. Payment for durable medical equipment billed during skilled nursing facility stays. Relat¾rio final. Dallas (TX): Dept. of Health and Human Services (US), Office of Evaluation and Inspections; 1994 Oct. Report No.: HHSIGOEI69200860.
or
Done with financial support from Company XXX: Field MJ, Tranquada RE, Feasley JC, editors. Health services research: work force and educational issues. Washington: National Academy Press; 1995. Contract No.: AHCPR282942008. Apoiado pela Agency for Health Care Policy and Research.
h. Dissertation
Kaplan SJ. Post-hospital home health care: the elderlys access and utilization [dissertaþÒo]. St. Louis (MO): Washington Univ.; 1995.
i. Patent
Larsen CE, Trip R, Johnson CR, inventors; Novoste Corporation, assignee. Methods for procedures related to the electrophysiology of the heart. US patent 5,529,067. 1995 Jun 25.
Other materials published
a. Newspaper article
Lee G. Hospitalizations tied to ozone pollution: study estimates 50,000 admissions annually. The Washington Post 1996 Jun 21;Sect. A:3 (col. 5).
b. Audiovisual material
HIV+/AIDS: the facts and the future [1 videocassette: 20 min]. St. Louis (MO): Mosby-Year Book; 1995.
Sinusitis: a slide lecture series of the American Academy of Otolaryngology-Head and Neck Surgery Foundation [diapositivo]. Washington, DC: The Academy; 1988 [54 slides followed by a manual prepared by HC Pillsbury e ME Johns]
Clark R, et al., eds American Society for Microbiology, prods. Topics in clinical microbiology [audiocassette]. Baltimore: Williams & Wilkins; 1976. [24 audiocassetes: 480 min; followed by 120 slides and a manual]
c. Legal material
State Law:
Preventive Health Amendments of 1993, Pub. L. No. 103-183, 107 Stat. 2226 (Dec. 14, 1993).
Federal Regulatory Codes:
Informed consent, 42 C.F.R. Sect. 441.257 (1995).
Hearing:
Increased Drug Abuse: the Impact on the Nations Emergency Rooms: AudiÛncia para a SubcomissÒo on Human Resources and Intergovernmental Relations of the House Comm. on Government Operations, 103rd Cong., 1st Sess. (May 26, 1993).
d. Map
North Carolina. Tuberculosis rates per 100,000 population, 1990 [mapa demogrßfico]. Raleigh: North Carolina Dept. of Environment, Health, and Natural Resources, Div. of Epidemiology; 1991.
e. Bible
Bible. King James version. Grand Rapids (MI): Zondervan Publishing House; 1995. Ruth 3:1-18.
f. Dictionaries and similar publications
Stedmans medical dictionary. 26th ed. Baltimore: Williams & Wilkins; 1995. Apraxia; p. 119-20.
Unpublished material
Material which have not been accepted for publication is not considered adequate reference, as well as papers or documents which have not yet been published and are not easily accessible by the public. Except for paper which have been already accepted and are waiting publication, and also those documents that even being still unpublished can be easly found. In this category we have dissertations, some documents from workgroups in international organizations, scientific study protocols registered in ethics committees and reports presented in conferences.
a. At prelo
Leshner AI. Molecular mechanisms of cocaine addiction. N Engl J Med. In press 1996.
Should it be absolutely necesssary to cite difficult to find and yet unpublished sources, it can be mentioned in the text (within parenthesis) or in a footnote. The text shall be cited as follows:
"It was observed1 that..."
and at the foot of the same page in the paper you should place the corresponding note:
1 Lanos-Cuentas EA, Campos M. Identification and qualification of the risk factors associated with New World cutaneous leishmaniasis. In: International Workshop on control strategies for Leishmaniasis, Ottawa, June 1-4, 1987.
Or
1 Herrick JB [and others]. [Letter to Frank R Morton, secretary, Medical Association of Chicago Chicago]. Herrick’s documents. [1923]. Documents included in: University of Chicago Special collections, Chicago, illinois, EUA.
Electronic material
a. Journal paper in electronic format
Morse SS. Factors in the emergence of infectious diseases. Emerg Infect Dis [serial online] 1995 Jan-Mar [cited 1996 Jun 5];1(1):[24 screens]. Found at: URL: http://www.cdc.gov/ncidod/EID/eid.htm
34. Dissertation in electronic format
CDI, clinical dermatology illustrated [monografia em CD-ROM]. Reeves JRT, Maibach H. CMEA Multimedia Group, producers. 2nd ed. Version 2.0. San Diego: CMEA; 1995.
b. Computer file
Hemodynamics III: the ups and downs of hemodynamics [Computer program]. Version 2.2. Orlando (FL): Computerized Educational Systems; 1993.
c. Website
Pritzker TJ. Na early fragment from Central Nepal [Site na Internet] Ingress Communications. Available at http;//www.ingress.com/Ôstanart/pritzker/pritzker.html. Accessed on June 08, 1995.
d. Data base
Compact library: AIDS [CD-ROM data base updated every 3 months]. Version 1.55¬. Boston: Massachusetts Medical Society, Medical Publishing Group; 1980. [1 compact disk; IBM PC, OS/2 or compatible operational system; 640K RAM memory; MS-DOS 3.0 or more recent, Microsoft CD-ROM extension]
Tables
The tables, which purpose is to group values in lines and columns, making it easier to read and interpret, must be presented in an intelligible way to the reader; they must be self-explanatory and complementary - not to repeat the text. They must not bear any excess of statistical information, because then they become incomprehensible and confusing. Use the exact number of lines and columns in order to create the table. Empty or merged lines/columns may deform table, rendering it incomprehensible.
They must have a brief, but complete title, in such a way that the reader may be able to easily determine what was plotted there, and also to indicate place, data and source of information. The title must come on top of the table. The header of each column must include the measurement unit and be as concise and possible; it must clearly indicate the bases of the relative measures (percentages, rates and indices), when used. You must only leave blanks those cells corresponding to non-applicable data; you should use three points for missing information because observations were not inserted. Footnote indices will be done through letters used as exponents in alphabetical order: a, b, c, etc.
Type or print each table with double spacing in a separate sheet of paper. Do not submit tables as photographs. Number the tables consecutively in the order they are cited in the text. Give each column a short or abbreviated title. Insert the necessary explanations in the footnote, not in the title. In footnotes, explain all the off-standard abbreviations used in each frame. For footnotes, use the following symbols, in the following sequence:
Identify variation statistical measures, such as standard deviation and mean standard error .
Do not use internal vertical or horizontal lines.
Make sure each table is mentioned in the text.
If you use data from another source, published or unpublished, have permission and fully acknowledge it.
The use of too many tables in relation to the text length may cause difficulties in page layout. Please, remember that the Brazilian Journal of Otorhinolaryngology accepts papers with a total of 25 pages.
The editor, upon accepting the paper, may recommend that additional charts which contain important data but very extensive be deposited in a file service, such as the Ancillary Publishing Service in the United States, or make them available to the readers. Should it happen, a proper statement will be added to the text. Submit such charts for appreciation together with the paper.
Figures
Illustrations (graphs, diagrams, maps or photographs, amongst others) are be used to highlight trends and comparisons in a clear and exact way: they should be easy to understand and add information, not replicate it. Their titles must be as concise as possible, but very explicit at the same time, located in the lower portion of the figure. Notes are not placed at the foot of the figure, but the source is mentioned if taken from another publication. Having enough room, the explanations for the maps and graphs must be included in the figure. The excess of charts and graphic material, or both, is costly, reduces the desired effect and occupies a lot of space. It is necessary to select this type of material carefully. All the figures and photographs may be published in color.
Figures must be professionally designed or photographed. Free-hand drawings or typed are not acceptable. Instead of original drawings, x-ray films, and other material alike, send good photographs, in shiny paper, around 127 Î 173 mm, never larger than 203 Î 254 mm. Letters, numbers and symbols must be clear and in the proper size, so that even when reduced for publication each letter be legible. Titles and detailed explanations must be in the caption, not in the figure.
Microphotographs must bear internal scale markers. Symbols, arrows or letters used in microphotographs must contrast with the background.
If pictures of people are used, either the latter should not be identifiable in the former, or their pictures must come with a written permission for their publication.
The figures must be consecutively numbered according to the order in which they were cited in the text. If a figure has been previously published, the original source must be acknowledged and you must also submit a written permission from the owner concerning copyrights to reproduce the material. Permission is required regardless of authorship or publisher, except for documents in the public domain.
For colorful illustrations, show the color negative images, files in at least 300 dpi, positive transparencies or quality color prints. Drawings following the pictures can be useful to locate the region to be reproduced.Captions for Illustrations
Type in double spacing, starting in a separate page, with Arabic numbering corresponding to the illustration. When using symbols, arrows, numbers or letters to identify the parts of the illustrations, you must clearly identify and explain each one in the caption. Explain the internal scale and report on the coloring method used in the microphotographs.
Unit of Measurement
Length measures, such as height, weight and volume must be informed in metric units (meter, kilogram, or liter) or their decimal multiples.
Temperature must be informed in degrees Celsius. Blood pressure must be reported in millimeters of mercury.
Blood data and laboratorial analyses values must be shown in the metric system vis-Ó-vis the International System (IS).
Abbreviations and acronyms
Use the least possible. The first time an abbreviation or acronym appears in the text, it must be spelled out, being followed by the acronym or abbreviation within parenthesis, e.g. Broad Immunization Program (BIP). They must be written in Portuguese, e.g. DP (desvio padrÒo) and not SD (standard deviation), except when corresponding to Federal Agencies (FBI) or those internationally known by the non-Portuguese acronym (e.g.UNICEF), or chemical substances which acronyms in English are established as International Denomination, such as GH (Growth Hormone), and not HC (horm¶nio do crescimento).
The manuscripts must be submitted either in Portuguese or in English.
They must be typed in double space, on A4 (21cm x 29.7cm) size paper, and the margins should not be defined, because the SGP will define them automatically.
The online submission must be made through the SGP/BJORL URL: www.rborl.org.br/sgp. When you enter this website, the system will ask for your username and password if you are already registered. If not, click on "I wish to register" and register yourself. Or even, should you have forgotten your password, use the reminder mechanism to remind you of your password, it will send you an email with your password.
The rules for paper formatting can be found at: http://www.rborl.org.br/criterios.asp. We would also like to remind you that studies involving human beings or animals must bear their approval protocol number assigned by the Ethics Committee of the institution where it was carried out.
The submission process is made up of eight steps, which are as follows:
1¦ Enter the Classification
2¦ Send the images attached to your paper
3¦ Register coauthors
4¦ Enter Title and Keywords
5¦ Enter Summary and Comments
6¦ Setup Manuscript
7¦ Copyright (Granting Rights)
8¦ (Last step): Author’s Approval (End paper submission)
After paper submission, the system provides you the option of saving a copy of the manuscript in PDF.
The Journal strongly encourages authors to electronically submit manuscripts written in WordPerfect or Microsoft Word, because in the "Setup Manuscript" step, the author will see a screen that simulates Word, where it is possible to "copy and paste" from any text editor, including the tables. Images and graphs have their own way of publishing, described below.
Online submission - step by step
1st Step: inform the type of paper
There are the following options: Original Paper, Case Report, Letter to the Editor, Systematic Review and Meta-analysis.
Original Papers - Original papers are defined as reports of original studies and, these contributions should be significant and valid. The readers must be able to learn from an original paper what has been firmly established and also about which significant questions are still unsolved. Speculation should be kept to a minimum.
Review Paper (Review of topics) - Review papers are regularly published. It is expected that they cover the existing literature concerning a specific topic. The review should assess the basis and validity of the opinions published and should identify differences concerning interpretation or opinion. The reviser must be informed in the topic underneath the considerations and must recognized as competent in judging and assessing its literature.
Case reports - Only uncommon and specially significant cases will be published. Priority will be given to reports of multidisciplinary interest and of a more practical nature. For a more detailed explanation of the editorial expectation of the BJORL concerning the paper’s format and the criteria used by the editorial board in their assessment, please consult "Criteria used to create and assess a scientific paper" in the website: http://www.rborl.org.br/criterios.asp.
Letter to the Editor - This session aims at fostering a healthy debate amongst our readers and authors. The texts submitted by the readers in this session are sent to the authors of the papers being commented, so that they can respond to the criticism or praise. Letters to the Editor will be published according to the Editorial Board and only when there is a response from the author.2nd Step: Sending images with your paper
The images must be in the JPG, GIF or TIF format. Should you need to change the format of your images, visit the DOWNLOADS session in the SGP website: http://www.rborl.org.br/SGP/naveg/downloads.asp and download some of the freeware available for image editing (you will need an access password).
The system sends groups of up to five images at a time. In order to send more than five images, just click on "Send more images". Soon after you’ll see miniatures of the images, where there will be an icon (
), in which you must click should you wish to change the title and the caption of the submitted image.
3rd Step: Register Coauthors
Register each coauthor, and for that you need to enter full name, position and titles. CPF number may be added later. The order of coauthors may be easily changed using the arrows shown on the screen.
4th Step: Enter Title and Keywords
Enter the paper’s title, in Portuguese and English, and Keywords in Portuguese and in English. These words must be present in DECS and in MESH, which can be found in the SGP in all the screens. Important: The system will not accept duplicated papers with the same name for principal author. Should the same paper be submitted by different authors, the BJORL has the right of taking these papers off the system.
5¦ Step: Enter Summary and Comments
The Summary/Abstract must have a maximum of 500 words, because what exceeds it will be automatically deleted by the system, and a warning will be sent to the author. It must be structured as: Introduction, Objective, Materials and Methods, Results and Conclusion. If not, the system will block it. The author must fill out the following fields: Institution, Name and mail address, financial support (information concerning grants or other types of financial support must be provided), and the letter to the editor (optional). Important: the maximum accepted by the online submission system for abstracts in Portuguese and English is of 500 words. What exceeds this will be automatically deleted by the system.
6th Step: Setup the Manuscript
On this screen you see a simulator of the MS Word, with all the necessary text formatting functions. In order to insert your text in this field, select your entire paper, copy and paste it on the manuscript setup field. Select only texts and tables, since the images must be sent according to the 2nd step and will be automatically inserted at the end of the paper. Important: Never enter in this field the names of authors, coauthors, or any other information which may convey where the study was carried out (Institution, Hospital, etc.). Such requirement is due to the fact that the revision process happens in a double-blind fashion. If this is disregarded, the paper will be returned as OUT-OF-STANDARD, so that it can be corrected by the author and, consequently, its publication will be delayed, after accepted.
7th Step: Copyrights
In this step we see the Copyright term, which should be printed, so that the author can collect the signatures, and enter the CPF numbers from each coauthor. Following this, the document will be sent to the BJORL headquarters by mail or by fax: (55 11) 5053-7512. Before printing, make sure you have answered the two questions at the end of the form. Important: the SGP provides the option of printing this copyright form, by clicking on "Print Copyright Form".
8th Step (Last step): Author’s Approval (End submission)
This is the last step needed to complete paper submission. In this screen, the author will have the option of visualizing his/her study in the system and also to save a PDF version of the recently submitted paper. Important: the author must click on "APPROVE MANUSCRIPT" so that the paper can be sent to the BJORL secretary for checking and confirmation.
After-submission procedures (e-mail notice) - after submitting your paper, you will receive an e-mail informing whether or not the submission process was successful; and when your paper is received and checked to see whether or not it is within standards, you will receive another e-mail. Should the paper be "out of standards", the author will be told so by e-mail and corrections can be made at: www.rborl.org.br/sgp
The authors can follow their paper through the process at any time by means of the flow code automatically generated by the SGP, or by the paper’s title. Important: Since the system automatically generates e-mails according to the stage your paper is in, it is mandatory that the author DISABLES SPAM FILTERS in his/her Internet Provider, or set up e-mail accounts to ACCEPT any message coming from RBORL.ORG.BR. In order to obtain information on how to setup your SPAM filter, contact your Internet provider.
Guidelines to write your manuscript
Abbreviations and terminology - Unusual abbreviations must be fully spelled out upon their first appearance in the text. Considering that the Brazilian Journal of Otorhinolaryngology is intended for a multidisciplinary audience, authors must avoid specific jargons for a single discipline. Footnotes must also be avoided.
Bibliographic References
Following we show some examples which illustrate the Vancouver style - which is the one accepted by our journal for the creation and laying out of bibliographic citations.
Example (books): Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany(NY): Delmar Publisher; 1996.
Example (papers): Veja KJ, Pina I, Krevssky B. Heart transplantation in associated with an increased risk for pancreatobiliary disease. Ann Intern Med 1996 Jun 1; 124(11): 980-3.
Importante: SerÒo aceitas no mßximo 50 referÛncias bibliogrßficas, que deverÒo ser apresentadas segundo a ordem de sua apariþÒo de acordo com a norma Vancouver, disponÝvel em: www.rborl.org.br/sgp/downloads/icmje.zip ou no site www.icmje.org. No caso de relato de caso e Carta ao editor aceitaremos apenas 6.
Important: We will accept a maximum of 50 bibliographic references which must be presented according to the order in which they appear, as per the Vancouver standard, available at: www.rborl.org.br/sgp/downloads/icmje.zip or at the website: www.icmje.org. In case reports and Letters to the Editor, we accept only 6.
Tables - These must be numbered with Arabic numbers and must the concisely titled. Abbreviations used in the table must be defined in the table’s footnote. Use superscripted low case letters (um, b, etc.) in order to list footnotes.
Figure captions - Each figure should have captions, which should be typed in the first step of the submission. All symbols, title, arrows and abbreviations used in figures and captions must be defined.
Illustrations - The editor has the right of returning illustrations to the author for corrections. For that, there is an author’s area with a browsing option called "Returned with Suggestions", where there is a list of all the papers which need to be corrected by the author, after going through review.
Photographs - The photos submitted must be in the best possible resolution (preferably 300dpi) and in JPG format. We recommend that the original images, photos, tests, etc. be saved by the author, since they may be needed during the editorial and layout phase, should the paper be approved , and in such case the company which publishes the journal will contact the author in order to obtain the original images. Make sure these images can withstand a 169 x 226 mm reduction. The Editor has the right to cut them separately and to rearrange figures which do not fit the page.
The journal publishes radiographs in their original presentation. For instance, they must be submitted with the blank barium cake. Body drawings must be in such a way that the right side of anatomical structures be to the left of the reader; head scans must be conventionally oriented, i.e., as if the brain would be looked at from the top. Lateral views must be oriented with the facial profile turned to the left of the reader.
Quill pen drawings - Must be converted and submitted in JPG format at 300 dpi, and must allow a reduction to 81 mm.
Semi-shade or black and white drawings - Must be converted and submitted in JPG format at 300 dpi. The photography of the original image guarantees excellent reproduction and will be returned as soon as possible (if needed it will be requested by the editing team. Labels and lines must be in cellophane paper over the original, properly registered for precision, and also converted to JPG image.
Colored pages - Must be converted and submitted in JPG format at 300 dpi., and will be accepted for publication, without extra cost.
Illustration size - Use the illustration in its smallest size that could still be clearly reproduced. If possible, prepare it in such a way as to allow a 1:1 reproduction. Sorting by size (column, half page, full page). Figure sizes for the BJORL are:One full page = a maximum of 169 mm x 226 mm.
One full column = a maximum of 81 mm x 226 mm.
Guidelines for Electronically Produced Illustrations for Printing
General - Send the illustrations separately from the text (Use the first step of the submission to send all the images). Save all the original images, because they might be needed should the paper be published in the journal.
Vector (line) Graphs - You should save in your computer those vector graphs exported from a drawing software in EPS format and, following that, they must be converted into JPG at 300dpi in order to be submitted online by the SGP/BJORL.
Satisfactory drawing software: Adobe Illustrator. For simple line arts, the following drawing programs are acceptable: Corel Draw, + mÒo livre, Tela.
Do not use a ruler smaller than .25 pt.
Do not use a grey screen lighter than 15% or darker than 60%.
Screens which need to differentiate one for others must have at least 15% greater density.
Spreadsheet graphs or presentations - Most of the presentation software (Excel, PowerPoint, Freelance) produce data which cannot be saved in EPS format, making graphs produced by these programs unfit for printing. Therefore, should you have any spreadsheet, turn it into a MS Word (or WordPerfect) table and copy and paste them on the 8th step of the submission, and in the case of graphs, convert them to the JPG format at 300 dpi using some image editing software.
Illustrations in semi-shades - Black & white and colored images must be saved in TIFF format should it be needed for editing before publishing, and JPG copies at 300 dpi for online submission by the SGP/BJORL.
Illustrations should be created using Adobe Photoshop whenever possible, since it is the best image editing software. Nonetheless, in our "Downloads" session, there are options of free competent software.
Scans - Black and white - must have 300 ppi and be saved in the TIFF format should there be a need for editing before publishing, and copies should be saved in JPG at 300 dpi for online submission by SGP/BJORL.
Colored - Must have a minimum of 300 ppi with 24-bit of color depth, and saved in your computer, should there be a need for editing prior to publishing, and copies made in the JPG format at 300 dpi for online submission through the SGP/BJORL.
Line art must be sent in 600 ppi TIFF format, and saved in your computer, should there be a need for editing prior to publication, and copies created in JPG at 300 dpi for online submission through the SGP/BJORL.
BJORL asks authors to save their original files, should the online submitted images have some printing impediment, we will contact the author and ask for the originals.
