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The text is divided in two parts: format and  content.

FORMAT

Extension and presentation

The complete article should not exceed 25 pages of A4 paper, written in type Times New Roman size 12, double space and 3-cm lateral, superior and inferior margins. Papers that do not comply with these specifications shall not be accepted. If the reviewer so deems pertinent, he/she can suggest that the author suppresses graphs and tables or even sum up the text.

Title and authors

A good title allows the readers to identify the theme and help the documentation centers to catalog and classify the material. The title should be limited to a maximum of ten words and its content should describe the theme of the paper in a concise and clear way. The use of too general titles as well as of abbreviations and acronyms should be avoided.

The authors included should be limited to those that had actually participated in the paper. Other forms of citation can be included at the end of the article. A study with more than 6 authors will be accepted only if it is a multidisciplinary approach or basic sciences theme.

We recommend that the main author identify the contribution of each one of the authors in the conduction of the study. We remind you that authors should be considered those that had accomplished the following tasks:

1. Formulated and planned the project, as well as analyzed and interpreted the data;

2. Organized the text or critically revised the content of the manuscript;

3. Supported and gave final approval for the article to be submitted.

All the three criteria should be met so that the individual can be considered an author or co-author.

The criteria that do not qualify an individual as an author are the following:

1. to offer financial or research support;

2. to collect data for the research study;

3. to give general supervision to a research group;

4. to be the head of the center or Faculty Professor of the Department.

If the individual does not fit in the authors criteria described above but he/she has contributed to the final result, please make a reference at the Acknowledgment session.

Abstracts and keywords

Each article should be accompanied by an abstract in English with about 200 words, fully structured in topics and clearly indicating:

1. the theoretical premises of the study (introduction);

2. the objectives of the study (aim);

3. basic method used (material and method);

4. scientific design used (case study, series study, retrospective, prospective, clinical and experimental);

5. main results and statistical interpretation (results), and

6. conclusions reached (conclusion).

The abstract shall not contain any information not included in the text. It should be descriptive in form and shall not contain abbreviations or references. The abstract should be able to make the reader decide whether he/she should read the whole article. It will be, together with the title, the only part of the text available in most of the libraries and cataloguing and indexation agencies, working as a business card of the published research study.

After the abstract, it should include three to five words for indexation purposes, which are the scientific keywords based on MeSH (Medical Subject Headings) that can be accessed at BIREME homepage www.bireme.org.br or here at RBORL website.

Body of the article

Studies that address investigations or studies should be in IMRDC format: introduction, material and method, results, discussion and conclusions.

In the Introduction, we should find the objective and the rationale of the study. It should include the reasons for having conducted the investigation, its importance, gaps, controversies and theoretical incoherence and the theoretical premises or personal experiences that made the author start investigating the subject.

In the Material and Method we expect to find the description of the studied sample and a detailed description of the investigation instrument. In the studies involving human beings, there should be reference to the existence of a free consent term presented to the participants after approval of the Ethics Committee of the Institution where the project was conceived.

In the studies involving human beings or animals, the author should inform the number of the approval protocol for the particular study, issued by the Ethics Committee of the institution where the investigation was carried out.

The sample should be well detailed and inclusion and exclusion criteria, clearly defined. Selection and distribution in groups should be equally explained (pairing, randomization, sequencing, stratification, etc).

The method should be coherent with the presented subject and it should also inform the study design (cohort, case-control, experimental, contemporary, retrospective, study of medical records, etc).

Every use of method or classification should have correspondence with the relevant literature.

The results should be presented in a synthetic and clear way. Everything that consists of this item has to be extracted from the method. The use of graphs and tables should be stimulated, as well as descriptive and comparative statistical analyses.

In the Discussion we expect the author to present his/her personal experience in the subject, explore the theoretical reference and discuss the results based on the premises. It is also here that possible methodological difficulties should be expressed.

The Conclusions should be brief and attain to the proposed objective. It is fundamental that the method and the results support the items included in the conclusion.

REVIEW ARTICLES or UPDATE ARTICLES should include a comprehensive introduction, whose format should meet the needs of the study, and present the systematic approach used in the collection of the used papers. It should not contain personal opinions, which will be reserved for the closing remarks.

We would like to remind you that there are differences between a review, a systematic review and a meta-analysis article. In the first case, there is no significant commitment with collection mechanisms and data analysis and the review is intended to be used as an argument by the author. It has little scientific value and it does not necessarily represent medical evidence. As to systematic review, there is an explicit objective and the method should be detailed, for instance: date limit, place and established questions for search, inclusion and exclusion criteria, types of papers used (randomized, blinded, case-control, cohort, clinical trials, etc). The conclusions of this type of review article should necessarily consider only the data obtained in the bibliography data collection. Finally, the meta-analysis follows the same principles of the systematic review but it makes use of statistical analysis to interpret the data. It is obvious, in this case, that the studies should be considered comparable amongst themselves, otherwise the final conclusions shall not be binding.

CASE REPORTS should have an introduction with pertaining review that justifies its relevance, either for its rarity or clinical impact, case presentation with significant visual and description details, and final comments with discussion of the facts that make this case a paper worth publishing.

1) Title – concise and descriptive with a maximum of 100 characters, and it should not include the words: case report and literature review.

2) Key words – 5 at most and in alphabetical order.

3) The papers should not have more than 5 authors; a justification is required if that is the case.

4) Text body structured in: introduction, case presentation, discussion and final comments.

5) The complete text, except for title and bibliography, should not have more than 600 words.

6) Bibliography – 6 at most.

7) We accept only 1 table or image.

LETTERS TO THE EDITOR are a means for the journal readers to express their opinions on the themes and papers published. Its submittal is through the internet, just like with any other paper, and it should have the following structure:

1) As to format, they should follow the same guidelines as those recommended for the case reports.

2) The letter will be sent to the paper’s author, who will have 6 weeks to answer it.

3) The answer should follow the same format as that for the case reports.

4) Both the letter and the answer will be published in the same journal issue, and there will be no more replies.

5) The letters will not be reviewed by the editorial body. However, if they are of aggressive or personal character, the editor may, at his/her discretion, deny its publication.

CASE REPORTS should contain introduction with pertinent review of the literature, justifying its importance, be it for rarity or clinical impact, presentation of the case with wealth of visual details, description and closing remarks, with discussion of the nuances that make the case worthy of publication.

Bibliography

They are essential to identify the original sources of concepts, methods and techniques cited in the text, to support the actions and opinions expressed by the authors, and to provide to the reader the bibliographical information that he/she needs to use as primary sources.

The references should be relevant and updated.

All references should be mentioned in the text with consecutive superscript numbers, according to the order of appearance. In the end of the article these citations will be part of the bibliography, as follows:

Articles from scientific journals

It is necessary to provide the following information: author(s), title of the paper, abbreviated title of the journal where it is published; year; volume (in Arabic numbers), number and initial and final page. All the information comes in the original language of the mentioned study. Please find below some examples that illustrate the style of Vancouver for writing and punctuation of the bibliography.

a. Of individual authors:

The last names and the first six authors initials and, if there are more than 6 authors, it is followed by the expression "et al". Examples:

Kerschner H, Pegues JAM. Productive aging: a quality of life agenda. J Am Diet Assoc 1998; 98(12):1445-8.

Bin D, Zhilhui C, Quichang L, Ting W, Chengyin G, Xingzi W et al. Duracion de la immunidad lograda con la vacuna antisarampionosa con virus vivos: 15 años de observación em la província de Zhejiang, China. Bol Oficina Sanit Panam 1992;112(5):381-94.

b. Consisting of several parts:

Lessa A. I. Epidemiologia do infarto agudo do miocárdio na cidade do Salvador: II, Fatores de risco, complicações e causas de morte. Arq Brás Cardiol 1985;44:225-60.

c. Corporate author:

If it consists of several elements, list from the largest to the smallest. In journals published by governmental or international organisms, the study may be attributed to the responsible organism, without reference to authors.

Pan American Health Organization, Expanded Program on Immunization. Strategies for the certification of the eradication of wild poliovirus transmission in the Americas. Bull Pan Am Health Organ 1993;27(3):287-95.

Organisation Mondiale de la Santé, Groupe de Travail. Déficit en glucose-6-phosphatase déshydrogenase. Bull World Health Organ 1990;68(1):13-24.

d. If there is no author:

Only to be used if they give details concerning written reports that the readers can request and obtain. It is important to indicate the exact name of the collective entity responsible for the document, besides the complete title, city, year and number. If possible, inform the source of the document.

Cancer in South Africa [editorial]. S Afr Med J 1994;84:15.

e. Paper in any other languages rather than Portuguese or English

Ryder TE, Haukeland EA, Solhaug JH. Bilateral infrapatellar seneruptur hostidligere frisk kvinne. Tidsskr Nor Laegeforen 1996;116:41-2.

f. Volume with supplement

Shen HM, Zhang QF. Risk assessment of nickel carcinogenicity and occupational lung cancer. Environ Health Perspect 1994;102 Suppl 1:275-82.

g. Number with supplement

Payne DK, Sullivan MD, Massie MJ. Womens psychological reactions to breast cancer. Semin Oncol 1996;23(1 Suppl 2):89-97.

h. Volume with part

Ozben T, Nacitarhan S, Tuncer N. Plasma and urine salicylic acid in non-insulin dependent diabetes mellitus. Ann Clin Biochem 1995;32(Pt 3):303-6.

i. Number with part

Poole GH, Mills SM. One hundred consecutive cases of flap lacerations of the leg in ageing patients. N Z Med J 1994;107(986 Pt 1):377-8.

j. Number without volume

Turan I, Wredmark T, Fellander-Tsai L. Arthroscopic ankle arthrodesis in rheumatoid arthritis. Clin Orthop 1995;(320):110-4.

k. No number or volume

Browell DA, Lennard TW. Immunologic status of the cancer patient and the effects of blood transfusion on antitumor responses. Curr Opin Gen Surg 1993:325-33.

l. Pages in roman number

Fisher GA, Sikic BI. Drug resistance in clinical oncology and hematology. Introduction. Hematol Oncol Clin North Am 1995 Apr;9(2):xi-xii.

m. Indication of kind of paper, if necessary

Enzensberger W, Fischer PA. Metronome in Parkinsons disease [letter]. Lancet 1996;347:1337.

Clement J, De Bock R. Hematological complications of hantavirus nephropathy (HVN) [abstract]. Kidney Int 1992;42:1285.

n. Paper with retraction

Garey CE, Schwarzman AL, Rise ML, Seyfried TN. Ceruloplasmin gene defect associated with epilepsy in EL mice [retraction of Garey CE, Schwarzman AL, Rise ML, Seyfried TN. In: Nat Genet 1994;6:426-31]. Nat Genet 1995;11:104.

o. Summarized paper

Liou GI, Wang M, Matragoon S. Precocious IRBP gene expression during mouse development [summarized from Invest Ophthalmol Vis Sci 1994;35:3127]. Invest Ophthalmol Vis Sci 1994;35:1083-8.

p. Paper with published errata

Hamlin JA, Kahn AM. Herniography in symptomatic patients following inguinal hernia repair [errata published in West J Med 1995;162:278]. West J Med 1995;162:28-31.

Books or other monographs

a. Personal authorship

Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany (NY): Delmar Publishers; 1996.

b. Editor(s), compiler(s) with author(s)

Norman IJ, Redfern SJ, editors. Mental healthcare for elderly people. New York : Churchill Livingstone; 1996.

c. Organization as author and publisher

Institute of Medicine (US). Looking at the future of the Medicaid program. Washington: The Institute; 1992.

d. Book chapter

Phillips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis, and management. 2nd ed. New York : Raven Press; 1995. p. 465-78.

e. Annals of conference

Kimura J, Shibasaki H, editors. Recent advances in clinical neurophysiology. Proceedings of the 10th International Congress of EMG and Clinical Neurophysiology; 1995 Oct 15-19; Kyoto , Japan . Amsterdam: Elsevier; 1996.

When published in Portuguese:

Costa M, Hemodiluição para surdez súbita. Anais do 46o. Congresso Brasileiro de Otorrinolaringologia; 2008 Out 23-25; Aracaju, Brasil. São Paulo, Roca; 2009.

f. Published oral presentation

Bengtsson S, Solheim BG. Enforcement of data protection, privacy and security in medical informatics. In: Lun KC, Degoulet P, Piemme TE, Rienhoff O, editors. MEDINFO 92. Proceedings of the 7th World Congress on Medical Informatics; 1992 Sep 6-10; Geneva , Switzerland . Amsterdam: North-Holland; 1992. p. 1561-5.

g. Technical or scientific report

Elaborated through the grant/support of XXX: Smith P, Golladay K. Payment for durable medical equipment billed during skilled nursing facility stays. Final Report. Dallas (TX): Dept. of Health and Human Services (US), Office of Evaluation and Inspections; 1994 Oct. Report No.: HHSIGOEI69200860.

Or,

Prepared through the grant/support of XXX: Field MJ, Tranquada RE, Feasley JC, editors. Health services research: work force and educational issues. Washington: National Academy Press; 1995. Contract No.: AHCPR282942008. Supported by Agency for Health Care Policy and Research.

j. Dissertation

Kaplan SJ. Post-hospital home health care: the elderly access and utilization [dissertation]. St. Louis (MO): Washington Univ.; 1995.

h. Patent

Larsen CE, Trip R, Johnson CR, inventors; Novoste Corporation, assignee. Methods for procedures related to the electrophysiology of the heart. US patent 5,529,067. 1995 Jun 25.

Other published materials

a. Newspaper article

Lee G. Hospitalizations tied to ozone pollution: study estimates 50,000 admissions annually. The Washington Post 1996 Jun 21;Sect. A:3 (col. 5).

b. Audiovisual material

HIV+/AIDS: the facts and the future [1 videocassette: 20 min]. St. Louis (MO): Mosby-Year Book; 1995.

Sinusitis: a slide lecture series of the American Academy of Otolaryngology-Head and Neck Surgery Foundation [slides]. Washington, DC: The Academy; 1988 [54 slides accompanied of manual prepared by HC Pillsbury and ME Johns].

Clark R, et al., eds. American Society for Microbiology, prods. Topics in clinical microbiology [audiocassette]. Baltimore: Williams & Wilkins; 1976. [24 audiocassette: 480 min; accompanied of 120 slides and one manual].

c. Legal material

State Law:

Preventive Health Amendments of 1993, Pub. L. No. 103-183, 107 Stat. 2226 ( Dec. 14, 1993 ).

Federal regulation code:

Informed consent, 42 C.F.R. Sect. 441.257 (1995).

Hearing:

Increased Drug Abuse: the Impact on the Nations Emergency Rooms: Hearing for the Subcommittee on Human Resources and Intergovernmental Relations of the House Comm. on Government Operations, 103rd Cong., 1st Sess. (May 26, 1993).

d. Map

North Carolina. Tuberculosis rates per 100,000 population, 1990 [demographic map]. Raleigh : North Carolina Dept. of Environment, Health, and Natural Resources, Div. of Epidemiology; 1991.

e. Bible

Bible. King James version. Grand Rapids (MI): Zondervan Publishing House; 1995. Ruth 3:1-18.

f. Dictionary and similar

Stedmans medical dictionary. 26th ed. Baltimore : Williams & Wilkins; 1995. Apraxia; p. 119-20.

Unpublished material

Summaries (abstracts) of papers are not considered appropriate references, as well as papers that still have not been accepted for publication and unpublished studies or documents that are not easily accessible by the public. The exceptions are papers already accepted but with pending publication and those documents that, although unpublished, can be easily found. This category comprises academic theses, documents produced by international organisms, scientific protocols of studies registered in ethics committees and reports presented in conferences.

a. In press

Leshner AI. Molecular mechanisms of cocaine addiction. N Engl J Med. In press 1996.

If it is absolutely necessary to mention unpublished sources that are difficult to get, they can be mentioned in the text (between parentheses) or as footnote. The citation in the text will be made as follows:

"It was observed 1 that... "

and the footnote on the same page:

1 Llanos-Cuentas EA, Campos M. Identification and qualification of the risk factors associated with New World cutaneous leishmaniasis. In: International workshop on control strategies for Leishmaniasis, Ottawa , June 1-4, 1987.

Or,

1 Herrick JB [et all.]. [Letter for Frank R Morton, secretary, Medical Association of Chicago]. Documents of Herrick. [1923]. Documents included in: University of Chicago Special collections, Chicago , Illinois, USA.

Electronic material

a. Papers in online journals

Morse SS. Factors in the emergence of infectious diseases. Emerg Infect Dis [serial online] 1995 Jan-Mar [cited 1996 Jun 5];1(1):[24 screen].

Found in URL: http://www.cdc.gov/ncidod/EID/eid.htm

34. Electronic Monograph

CDI, clinical dermatology illustrated [monograph in CD-ROM]. Reeves JRT, Maibach H. CMEA Multimedia Group, producers. 2nd ed. Version 2.0. San Diego: CMEA; 1995.

b. Computer file

Hemodynamics III: the ups and downs of hemodynamics [software]. Version 2.2. Orlando (FL): Computerized Educational Systems; 1993.

c. Internet Website

Pritzker TJ. An early fragment from Central Nepal [Internet Site] Ingress Communications. Accessible in http://www.ingress.com/âstanart/pritzker/pritzker.html. Accessed on June 8th, 1995.

d. Database

Compact library: AIDS [database in CD-ROM updated every 3 months]. Version 1,55ª. Boston: Massachusetts Medical Society, Medical Publishing Group; 1980. [1 CD; operational system: IBM PC, OS/2 or compatible; 640K; MS-DOS 3.0 or latter, extension Microsoft CD-ROM].

Tables

The Tables, whose purpose is to contain values in lines and columns for easy assimilation, should come in an understandable format for readers; they should be self-explanatory and complement the text, not duplicate it. They should not contain too much statistical information, under the risk of becoming incomprehensible and confusing. They should have a brief but complete title, so the reader can determine, without difficulty, what was tabulated; to indicate place, dates and source of the information. The header of each column should include the unit of measurement, as abbreviated as possible; it should also clearly indicate the base of the relative measures (percentages, taxes, indexes) when they are used. Cells corresponding to non-applicable data should be left blank, whereas lack of information should be expressed by three dots. The reference to footnotes should be made by superscript letters in alphabetical order: a, b, c, etc.

Type or print each table with double spacing and in a leaf sheet. Do not submit tables as pictures. Number the tables consecutively in the order of citation in the text. Give to each column a short title or abbreviation. Put the necessary explanations in footnotes, not in the title. Explain in the footnotes all non-standardized abbreviations used in each table. For footnotes, use the following symbols, in this sequence:

Identify statistical measures of variations, such as standard deviation and mean standard error.

Do not use internal horizontal and vertical lines.

Be sure that each table is mentioned in the text.

If you use data from other sources, either published or unpublished, obtain permission and acknowledge it.

The use of many tables in relation to the length of the text can result in page editing difficulties. Remember that the Brazilian Journal of Otorhinolaryngology accepts papers up to 25 pages long.

The editor, upon accepting the paper, may recommend that additional tables containing important data but that are too long may be deposited in a databank service, such as the Service of National Auxiliary Publication in the United States, or make them available for the readers. In this situation, an appropriate statement will be included in the text. Submit such table for consideration with the paper.

Illustrations

The illustrations (graphs, diagrams, maps or pictures, among others) should be used as tendencies and comparisons in a clear and exact way; they should be easy to understand and add information, not duplicate it. The titles should be as concise as possible, but at the same time, clear. Notes shall not be placed on the foot of the illustration, but the source should be identified if taken from another publication. If space allows it, the explanation of graphs and maps should be included in the illustration. Excess of pictures or graphic material is expensive, minimizes the desired effect and occupies too much space. This type of material should be carefully selected. All illustrations and pictures can be published in colors.

Illustrations should be professionally drawn or photographed. Drawings by freehand or typewritten are not accepted. Instead of original drawings, x-ray films, and other materials, send selected photographic impressions, in glossy paper, black-and-white, around 127 × 173 mm, no larger than 203 × 254 mm. Letters, numbers, and symbols should be clear and large enough, so that when reduced for publication each letter is still readable. Titles and detailed explanations should be in the legend and not in the illustration.

Each illustration should have a label on its back indicating the number of the illustration, authors name and position of the illustration. Do not write on the paper behind the illustrations, scratch it or use paper clips. Do not fold the illustrations or set them up in cardboard.

Microphotographs should have scale markers. Symbols, arrows or letters used in microphotographs should contrast with the background.

If using pictures of patients, they should not be identifiable or their pictures should be accompanied by written permission of use and publication.

The illustrations should be consecutively numbered according to the order in which they were mentioned in the text. If an illustration had already been published, the original source should be acknowledged and submitted with the owners written permission, protected by copyrights, to reproduce the material. Permission is requested regardless of authorship or publisher, except for documents in the public domain.

For illustrations in colors, present negative of color at 300 dpi files, positive transparencies or high-quality colored impressions. Drawings accompanying the pictures can be useful for the location of the area to be reproduced.

Key for Illustrations

Type in double spacing, beginning in a separate page, with Arabic numerals that correspond to the illustrations. When using symbols, arrows, numbers, or letters to identify parts of the illustrations, clearly identify and explain each one in the legend. Explain the scale used and identify the method of staining of the microphotographs.

Units of Measurement

Measures such as height, weight and volume should be informed in metric units (meter, kilogram or liter) or their decimal multiples.

Temperatures should be informed in Celsius degrees. Blood pressure should be given in millimeters of mercury.

Hematological data and laboratory analysis should be presented in the metric system, based on the International System of Units.

Abbreviations and acronyms

Use only if absolutely required. The first time an abbreviation or acronym appears in the text, it should be written in full, followed by the acronym or abbreviation between parentheses. They should be expressed in English, except when they correspond to entities of national reach (KGB) or known internationally by their acronyms.

As for the content

The purpose of medical studies, either experimental or not, is to expand current knowledge. The motivation of these studies can be classified according to the researched topic, such as abnormality, diagnosis, frequency (incidence and prevalence), risk, prognosis, treatment, prevention, causes, cost, etc.

When carrying out a study, we should try to identify and analyze the most relevant clinical events for the subjects outcomes. These events are described as 6 "Ds": death, disease, discomfort, deficit, dissatisfaction, and debts.

There are general strategies for the study of each specific subject, named study design. In general lines, we would have the following formats:

. Diagnosis - transversal cohort. Prevalence - transversal cohort. Incidence - longitudinal cohort.

Risk - longitudinal cohort or case / control.

Prognosis - cohort study. Treatment -clinical trial or case - control. Prevention - clinical trial

Cause - cohort study or case / control.

Each study has its own possibility of systematic error, the so-called bias. These mistakes may compromise the results of the study in itself (internal validity, credibility) or its capacity to be generalized to other studied samples (external validity, transferability). Errors may be present in different study formats and their stages, as follows: selection bias, assessment bias, sampling bias, assembling bias, adhesion bias, attrition bias, performance bias, duration bias etc.

Some systematic errors are avoided by the experience and the researchers knowledge in identifying inherent factors to the subject. Others are avoided or minimized thanks to specific methods: randomization, restriction, stratification and adjustment (good case-bad case).

Another inherent mistake to the epidemiological study is the chance, the random mistake, due to variation that can appear in the measurement process or to be linked to the nature of the study. The statistical treatment of the obtained results seeks to minimize the effects of the chance.

An appropriately designed and well-driven study, even without statistical treatment, can be correctly evaluated with common sense. On the other hand, an inadequate study, with basic systematic mistakes, does not allow any conclusion, even with rigorous statistical treatment.

All these elements are directly related to the capacity of drawing conclusions from the study. However, many studies are motivated by the observation of curious or intriguing facts, which sometimes brings important contributions to the motivation of researchers. In these cases, it is fundamental to have a coherent stance presented by the researcher in the session of Conclusion, where the generated hypotheses of the observations should be presented, supported, and, if possible, explained.

All manuscripts should be sent in Portuguese. We will only accept papers in English when none of the authors are Brazilian. They should be typed in double space, in A4 (21cm x 29,7cm) paper, and the margins should not be defined, because the MPS will define them automatically.

On-line submittal should be done through the following Internet site: www.rborl.org.br/sgp. When you log on to this site, the system will ask for your user name and password, in case you have already registered.  If you are not yet a registered member, click on “Quero me cadastrar” (I wish to register) and register. Or, if you have forgotten your password, use the system to remind you of your password, which will send you an e-mail with your password.

The guidelines for paper format are found in the following link: http://www.rborl.org.br/criterios.asp. We would also like to remind you that for human or animal studies the author should inform the approval protocol number from the Ethics Committee of the Institution responsible for the work. The submittal process is made up of 8 steps:

1st Inform the classification
2nd Send images for your paper
3rd Register the coauthors
4th Inform the title and key words
5th Inform the abstract and comments
6th Prepare the manuscript
7th Copyright (cession of rights)
8th (last step): Approval by the author (end submission)

After submittal, the system allows you to save a copy of the manuscript in PDF format. Our journal strongly encourages the authors to send their work typed in either WordPerfect or Microsoft Word, because in the “Assemble Manuscript” step there will be a screen simulating “Word for Windows” where one may copy and paste from any text editor, including the tables. Graphs and Images, however, have special guidelines, described below.

Step by step online submission

All of the manuscripts should be submitted in Portuguese. Papers in English shall only be accepted if there are no Brazilian authors or coauthors. Text formatting is not necessary, as the SGP System formats text automatically. If approved, the text will be formatted according to RBORL standards when diagramming for printing.
Online submission should be done through the SGP/RBORL internet address: www.rborl.org.br/sgp. After clicking on this link, the system will ask for your username and password, if you are already registered. If you are not a registered user, click on “Register” and fill in the registration form. If you have forgotten your password, please use the password reminder function, which will send you an e-mail with your password. Rules for formatting papers may be found on the link http://www.rborl.org.br/criterios.asp. We would also like to remind you that studies involving human being or animals should carry the approval protocol number given by the Research Ethics Committee of the institution in which the study was conducted.
The submission process involves 8 steps, as follows:

1st Step: Inform the classification

You may choose among the following options: original papers, review articles, case reports and letters to the Editor

Original papers – Original papers are defined as reports of original work containing significant and valid contributions to knowledge. Readers should be able to learn from a general article what has been firmly established and which significant questions remain unanswered. Speculation should be kept to a minimum.

Review articles (review of themes) – Review articles are frequently published. It is expected that these articles cover the existing literature on a specific topic. The review should assess the basis and the validity of published opinions, and should identify differences of interpretation or opinion. The reviewer should have sufficient information about the topic and should be recognized as competent to judge and to assess the literature.

Case reports – Only uncommon and especially significant cases will be published. Priority will be given to reports that have practical and/or multidisciplinary interest. For a more detailed explanation about RBORL editorial expectations about the format of a paper and the decision criteria used by the editing body, please read the text “Criteria for elaborating and assessing a scientific paper” accessed through the link:  http://www.rborl.org.br/criterios.asp.

Letters to the Editor – This section aims to encourage healthy debates between our readers and authors. Texts submitted by readers to this section will be forwarded to the authors of the articles in question, who will answer comments or compliments. Publishing of letters under the item Letters to the Editor will depend on Editorial Body criteria, and only if there is an answer by the author.

2nd Step: Send images for your paper
Images should necessarily be in JPG, GIF or TIF formats. If you find it necessary to change the format of your images, please access the section DOWNLOADS in the SGP site at: http://www.rborl.org.br/SGP/naveg/downloads.asp and download available freeware image editing software (requires password).
The system sends up to five images each time. To submit more than five images, please click on “Send more images”. Image thumbnails will be shown, including an icon () that should be clicked to edit the title and the key for each image.

3rd Step: Register the coauthors
Please register each coauthor, informing the full name, office and titles (obligatory). The physical persons registry number (CPF) may be informed posteriorly. The order of coauthors may be easily altered using the “arrows” shown on the screen.

4th Step: Inform the title and key words
Please inform the title of the paper in Portuguese and in English, and the key words (Portuguese and English). THESE WORDS SHOULD BE IN THE DECS AND THE MESH that are on all pages in the SGP website. Important: the system will reject duplicated papers under the name of the same main author. If the same paper is submitted by different authors, RBORL reserves itself the right to exclude such papers from the system.

5th Step: Inform the abstract and comments
The abstract should contain no more than 500 words. The system will automatically remove excess words, and a warning will be shown. The abstract should necessarily abide by the so called IMRDC format, as follows: introduction, material and methods, results, discussion and conclusion. If this structure is not followed, the system will automatically block the abstract. The author should fill in the items: institution, name and address for correspondence, funding (all information about concessions or other forms of funding should be provided) and the letter to the editor (optional). Important: the maximum number of words accepted by the online submission system for abstracts in Portuguese and English is 500 words. The system will automatically remove excess words.

6th Step: Prepare the manuscript
This page shows a Word simulator, including text formatting functions. To insert your text in this field, simply select your paper on your computer, and use the copy and paste function to insert it in the manuscript field (article). Please select only text and tables, as the images should have already been sent in the 2nd step to be automatically inserted at the end of the paper. Important: Never place the names of authors, coauthors or any other information that might identify the place where the study was done (institution, hospital, etc.) in this field. This requirement is due to the double blind nature of the review process. Non-adherence to this requirement will cause your paper to be returned as OUT OF STANDARD, for correction by the authors, which will entail delays in final publication if the paper is eventually approved.

7th Step: Copyright (cession of rights)
In this step a page containing the Copyright Terms is shown. It should be printed so that the author may collect the signatures and inform the physical persons registry number (CPF) of each coauthor. This document should then be forwarded to the RBORL headquarters by mail or through the FAX number +55 (11) 5052.1025. Please make sure that you have answered the two questions at the end of the Term before printing. Important: SGP offers the option to print the Copyright Terms by clicking on the link “Generate copyright terms”.

8th Step (last step): Approval by the author (end submission)
This is the final step for submitting your paper. On this page the author may visualize the paper in the system and may save a PDF version of the submitted paper. Important: the author should click on the link “ APPROVE MANUSCRIPT” so that the paper is forwarded to the RBORL office for checking and confirmation. 

After submittal procedure (e-mail notice) – After finishing your paper submission, an e-mail will be sent to the author as a confirmation that the paper was correctly submitted, and also after the paper is received and checked another e-mail will be sent to inform the author that the paper is within the accepted standard. If the paper is “OUT OF STANDARD”, the author will receive an e-mail and will be able to correct the faults by login on to the ABORL-CCF MPS at: www.rborl.org.br/sgp.

 The authors may follow the publication development through the flow code automatically generated by the MPS, or also by typing in his/her paper title. Important: Since the system automatically sends e-mails as your paper goes through the publishing process, it is mandatory that the author DISABLE his/her anti-SPAM filters, or set their e-mail accounts to ACCEPT any message from the RBORL.ORG.BR domain. In order to obtain information on how to set your anti-SPAM filter, contact your Internet Service Provider.

Guidelines for manuscript creation

Acronyms and terminology – Uncommon acronyms and words should be fully explained as they first appear in the text. Having in mind that our journal is intended for a multidisciplinary readership, the authors should avoid all specific jargon of their working field. Footnotes should also be avoided.

References: Below we show some examples that illustrate the Vancouver style, the one accepted by our journal, in order to list your bibliographic references.

Example (books): Donner MW: Radiology in swallowing disorders. In: Heuck FHW, Donner MW (eds.): Radiology Today, 2nd ed. Berlin: Springer-Verlag, 1983, pp 6-11.

Example (papers): Cherry J, Siegel CI, Margulies SI, Donner MW: Pharyngeal localization of gastroesophageal reflux. Ann Otol 1970;79: 912-6.

Important: A maximum of 50 references will be accepted only, which should be presented in the order of text appearance, according to the Vancouver standard, available at: www.rborl.org.br/sgp/downloads or at www.icmje.org. For case reports or letters to the editor, only 6 will be accepted.

Tables: Should be numbered in Arabic numbers (e.g. 0, 1, 2, 3…) and should be concisely titled. The acronyms used in the table should be defined in the table footnote area. Use superscript lower case letters (1, b, etc.) to list footnotes.
Image subtitles: Each image must have its subtitle, included in the first submission step. Should be defined as symbols, title, arrows and acronyms used in the images and subtitles.

Illustrations: The editor has the right to return illustrations for correction purposes. For that, in the author’s area there is a navigational option called “Devolvido com Sugestões” (returned with suggestions), where we will list the paper (s) that need (s) correction after having gone through review.

Photographies: The photos sent should bear the best possible resolution (preferably 300 dpi), in JPG format. We recommend the author to keep the original image, photo, exams, etc., because they may be necessary during editing and printing preparations, if the paper is approved, the company that prints the journal will contact the author to ask for the original image when necessary. Make sure they resist a reduction to 169 x 226 mm. The editor has the right to cut separately and rearrange images that do not fit the page.

Our journal prints radiographies in their original presentation. For example, they should be sent in blank barium bolus. Body illustrations should be oriented in such a way as that the right side anatomical structures be at the left side for the reader: head scans should be oriented in the conventional manner, e.g. as if the brain were seen from the top. Lateral views should be oriented with the facial profile to the left of the reader.

Feather point drawings: Should be converted and sent in JPG format at 300 dpi, and should allow a reduction to 81 mm.
Semi-tone or black-and-white drawings: Should be converted and sent in JPG format at 300 dpi. The original picture assures excellent reproduction and will be returned as soon as possible (if necessary it will be requested by the publishing company). Labels and lines should be made in cellophane paper over the original, correctly recorded for accuracy and also converted into JPG format.
Color images: Should be converted and sent in JPG format at 300 dpi, and will be accepted for publishing, without additional cost.
Size of illustrations: Use the illustration in its smallest size that may be clearly reproduced. If possible, prepare it in such a way as a 1:1 reproduction be possible. Classified it according to size (column, half page, and full page). The sizes for figures in our journal are:

A full page = a maximum of 169 mm x 226 mm.
A full column = a maximum of 81 mm x 226 mm.

Guidelines for Printing Electronically Produced Illustrations

General: Avoid illustrations separated from the text (use the first step of submittal to send all your images). Keep the original images with you, because they may be necessary if the paper gets to be published in our journal.

Vector (line) Graphs: Vector graphs exported from a drawing software in EPS format should be stored in your computer, and later converted into JPG at 300dpi in order to be sent on-line through the ABORL-CCF MPS.

Satisfactory drawing program: Adobe Illustrator. For simple line arts, the following are also accepted: Corel Draw, Free hand, Screens.

Do not use ruler smaller than .25 pt.

Do not use grey screens brighter than 15% or darker than 60%.

Screens that have to be different from one another should have at least 15% more density.

Spreadsheet or presentation graphs: Most presentation software (Excel, PowerPoint, Freelance) produce data that may not be stored in an EPS format, thus graphs by these software may not be printed. Therefore, if you have any spreadsheet to print, turn it into a Word for Windows (or WordPerfect) table, copy and paste it on the screen at the 8th step. For graphs, convert them into JPG format at 300dpi using some image editing software.

Illustrations in semitones: Colored or Black and White images should be stored in TIFF format if there is the need for editing they should be saved in JPG format at 300dpi for online submittal to the ABORL-CCF MPS.

Adobe Photoshop should be used to create illustrations whenever possible, because it is the best image editing software available today. However, at the MPS “Downloads” session there are free options of competent software.

Scans

Black and white: should have 300 dpi and saved in TIFF format, in case it is necessary to edit it for publishing, and copies at 300 dpi should be sent online to the ABORL-CCF MPS.

Colored: should have a minimum of 300 dpi with 24-bit color depth, and stored in your computer, in case it is necessary for editing, and copies in JPG at 300 dpi should be made for online submittal to the ABORL-CCF MPS.

Line arts should be sent as TIFF file at 600 dpi and stored in your computer in case there is the need for editing, and JPG copies at 300 dpi should be sent online to the ABORL-CCF MPS.

We ask the authors to keep the original images, so that if the images sent have any problem we shall contact you in order to request the original images.

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